updated March 22, 2026
Precision Solutions Group, LLC, d/b/a Precision Social ("Company," "we," "our," or "us"), operates an automated meeting-recording assistant (the "Notetaker") that joins video conferences conducted via Google Meet, Zoom, and other supported platforms to capture audio and video recordings, generate AI-powered transcriptions, and produce AI-generated summaries and action items for the Company's internal business use and related client-service delivery.
This Policy describes the data the Notetaker collects, how that data is used and protected, and the rights available to meeting participants ("Participants" or "you"). This Policy applies to all meetings recorded by the Notetaker, whether internal, client-facing, sales-related, or otherwise.
Illinois is an all-party consent jurisdiction under the Illinois Eavesdropping Act, 720 ILCS 5/14-2. Multiple additional U.S. states impose similar requirements. Accordingly, the Company treats every recorded meeting as requiring the consent of all Participants, regardless of any Participant's location.
Before recording begins, the Notetaker delivers notice to all Participants by joining the meeting under a clearly identifiable name and posting a consent notification in the meeting's chat. The notification states, in substance, that the meeting is being recorded and transcribed by the Company's automated notetaker for business purposes, that Participants may review this Policy at the URL provided, and that continued participation constitutes consent to the recording and transcription. No audio or video is captured until the consent notification has been delivered.
A Participant who remains in the meeting after receiving notice is deemed to have consented to the recording and transcription of that meeting in accordance with this Policy. Any Participant who does not consent should disconnect immediately. All consent notifications are logged with timestamps for the Company's compliance records.
When the Notetaker joins a meeting, the following categories of data may be collected: (a) a complete audio and video recording of the meeting; (b) an AI-generated text transcript with speaker labels derived from Participants' calendar or platform display names; (c) AI-generated summaries and action items; (d) meeting metadata, including the meeting title, date, time, duration, platform link, and the names and email addresses of attendees as provided by the calendar or meeting platform; and (e) consent-notification records (timestamps and delivery method).
The Notetaker does not collect, capture, store, or otherwise obtain any biometric identifiers or biometric information as those terms are defined under the Illinois Biometric Information Privacy Act, 740 ILCS 14, or any comparable statute. The Notetaker does not create or derive voiceprints. Speaker identification within transcripts is performed solely by reference to calendar and platform display names — not by analysis of vocal characteristics or any other physiological or behavioral trait. No biometric template is extracted from any recording at any stage of processing, storage, or retrieval.
If the Company modifies the Notetaker to include any processing that may constitute biometric data collection, the Company will update this Policy and obtain all notices and consents required by applicable law before any such collection occurs.
The Company uses meeting data for internal business purposes and related client-service delivery, including generating and distributing meeting notes, transcripts, and action items to authorized Company personnel and, where applicable, to clients in connection with the Company's services; supporting project management and client-relationship management; maintaining records of business communications; and improving the Company's internal workflows.
No AI Model Training. The Company does not use meeting recordings, transcripts, or derivative data to train, fine-tune, or improve any artificial-intelligence or machine-learning model, whether operated by the Company or by any third party.
No Sale or Sharing. The Company does not sell, rent, or share meeting data with any third party for that third party's own purposes. To the extent the California Consumer Privacy Act (Cal. Civ. Code §§1798.100 et seq.) applies to any Participant, the Company does not "sell" or "share" personal information as those terms are defined thereunder.
The Company engages a limited number of third-party service providers — including cloud-infrastructure providers and AI-processing services — to operate the Notetaker and process meeting data on the Company's behalf. Each service provider is contractually obligated to process meeting data solely for the purpose of providing services to the Company and in accordance with applicable data-protection requirements. The Company does not permit its service providers to use meeting data for their own purposes, including for model training.
The Company maintains commercially reasonable administrative, technical, and organizational safeguards designed to protect meeting data against unauthorized access, alteration, disclosure, or destruction.
Meeting recordings, transcripts, summaries, and associated metadata are retained for twenty-four (24) months following the date of the meeting, unless a longer period is required by applicable law, contractual obligation, or a pending or reasonably anticipated legal proceeding. Upon expiration of the retention period, the Company will delete or irreversibly de-identify the data within ninety (90) days. Consent-notification records are retained for seven (7) years as compliance records.
A Participant may request deletion of data from a specific meeting by contacting the Company. The Company will review and respond to verified deletion requests within the time period required by applicable law, subject to any applicable exemption, legal obligation, or contractual requirement that necessitates continued retention.
Depending on your jurisdiction, you may have the right to request access to, correction of, or deletion of personal information the Company has collected about you through the Notetaker. California residents may exercise the rights provided under the California Consumer Privacy Act, including the right to know, delete, and correct. Participants located in the European Economic Area, the United Kingdom, or Canada may exercise applicable rights under the General Data Protection Regulation, the UK GDPR, or the Personal Information Protection and Electronic Documents Act, respectively, including the right to withdraw consent at any time by leaving the meeting or contacting the Company.
To exercise any right, contact the Company using the contact information provided elsewhere on this website. The Company will respond within the time period required by applicable law.
The Company is based in the United States and processes all meeting data within the United States. If you are located outside the United States, your data will be transferred to and processed in the United States, where data-protection laws may differ from those in your jurisdiction. By remaining in a recorded meeting after receiving the consent notification described under "Notice and Consent" above, you consent to such transfer and processing. Where required by applicable law, the Company implements appropriate safeguards for cross-border data transfers.
The Company may update this Policy from time to time. Material changes will be reflected by updating the Effective Date above and, where practicable, by including notice in meeting invitations. Continued participation in a recorded meeting after a Policy update constitutes acceptance of the revised terms.
This Policy is governed by and construed in accordance with the laws of the State of Illinois, without regard to conflict-of-laws principles. Any dispute arising out of or relating to this Policy is subject to the exclusive jurisdiction of the state and federal courts located in Cook County, Illinois.